Category Archives: Tips

Due Diligence – Is it Used By Your Board?

“Due diligence” is a phrase that gets thrown around a lot, and most people at least have a vague understanding of what it means. But many times, an HOA doesn’t actually follow through with all of the steps that make up proper due diligence. Sometimes this is out of ignorance, sometimes it’s just out of convenience, but not following through on taking all the necessary precautions before entering a contract or making a hire can have disastrous consequences.

What is Due Diligence

Due diligence is, of course, the proper investigation of a person or business before entering into a contract or partnership with them. It’s an important part of successful business operations, especially those of an HOA. Because an association’s business is managing a community where people live, making poor decisions thanks to not doing the proper amount of research can have serious effects on people’s homes and lives.

Steps for Due Diligence for HOA 

So what steps should an HOA take to make sure that it is performing its proper due diligence? The following steps are some of the basic requirements:

  • Don’t just hire a contractor based on a recommendation. Even if the recommendation comes from someone you believe to be trustworthy, their word is not enough ensure that a contractor is fit for the job. It is a good starting point, but it’s not the end of the process. Look into consumer reports, check that the contractor has the proper permits, and also make sure that they have experience in the job for which you are hiring them.
  • If you need to hire a lawyer, find one who specializes in the area of law for the specific issue with which they will be dealing. There are a lot of areas of law, and specializing in the specific areas that a case involves will give the lawyer you hire a much greater chance of getting you a successful outcome.
  • Get references from other associations or homeowners. The best way to know whether or not a lawyer, contractor, accountant, or other person your HOA is getting ready to partner with is a good match is to talk with the people they’ve worked with before. If their previous clients have nothing but horror stories or found them hard to work with, it’s best to find someone else. Remember, you don’t have to settle for the first person you find.

For more great tips, tricks, and topics like us on Facebook!

Use LinkedIn and See Your Company Grow!

shutterstock_172990391While Facebook, Google+, and Twitter may be the social media sites that get the most press, LinkedIn has become an incredibly valuable online tool for businesses. The all-business social media site is geared entirely toward professional marketing and networking, and provides many tools for property management companies to grow their businesses. Continue reading

The Budget Busters of 2015

Piggy-bankA new year is coming, which means it is time for planning out new budgets. Careful budget planning is incredibly important for a community association, as it determines how much money they will have to collect from residents and what projects and services it will be able to complete. Continue reading

Prepping Your Home for Winter

Now that fall is here, it’s time to start thinking about prepping homes for winter. At first, it may seem like it’s too early, but then you realize that winter isn’t really that far away. The weather is already starting to cool, the leaves are changing color, and the harsh weather will be arriving soon. In order not to get caught off guard (and to avoid expensive repair bills), it’s time to start taking steps to prepare for the winter season.

Continue reading

Parking Rules For Communities and Condos

shutterstock_143238916One of the things that prospective buyers often forget to consider when they go looking for a new home is whether or not the condo or community they want to move into places restrictions on parking. Parking restrictions are some of the most common rules that HOAs adopt, and are also some of the most violated. Here’s a brief look at what some of the reasons for HOA parking restrictions are, and why they exist.

Common Parking Rules

One of the most common parking rules adopted by HOAs is placing a cap on the number of cars per home that can be parked on community grounds. The reason for this is pretty self-explanatory: many communities are suffering from a lack of parking space. Especially when it comes to condos, there may not be enough available parking spaces for each home to have more than one or two cars, and adopting a cap makes the distribution of the parking spaces that are available more equitable.

Another common parking rule that often goes along with parking space caps is limiting the use of guest spaces. Condo units that have a few extra spaces for guests often restrict the amount of time that each resident can have guests using them. Again, this is done in the name of fairness; it allows everyone who lives in the building to make use of the spots without allowing a few residents to monopolize them.

Other Parking Rules

Some other rules that are often adopted by HOAs include: not allowing residents to park overnight in driveways, restricting parking on the street, restricting the washing or repairing of cars on the property, and disallowing oversized vehicles. These types of rules are adopted both out of concerns about space, and to maintain the neighborhood’s attractiveness and cleanliness. Because the general atmosphere of its community is one of the HOA’s concerns, they will often create these sorts of rules to keep the neighborhood clean and pleasant to live in.

HOAs often adopt other types of parking rules depending on their neighborhood’s particular area and situation. What kind of parking restrictions, if any, does your neighborhood have? Do you feel that they are effective? Let us know in the comments!

Parking rules can easily be posted onto your AssociationVoice website. Click here for more information.

5 Tips for Effective Risk Management

In the world of property management, risk management entails two different types of risk: risk to property, and risk to people on that property. Protecting both is a highly important part of every property manager’s job. For that reason, we’ve compiled a list of five helpful risk management tips for property managers. Continue reading

Keep Your Lawn Green Without Breaking The Bank



Keeping the lawn green is a challenge that has vexed homeowners for generations. There have been countless hours spent sweating, fretting, and worrying about how to get a perfectly green lawn, and yet many still can’t seem to get it right. For everyone who has ever worried about how to keep their lawn healthy and thriving, we’ve put together some helpful tips to successfully (and cheaply) conquer the battle of the lawn. Continue reading

The Extra Car

shutterstock_789993Many communities are dealing with a shortage of parking spaces. Finding a solution to the issue of where to fit residents’ cars can be a huge headache, and when it’s not handled properly it can cause even bigger ones. What can an HOA do to accommodate homeowners’ needs and regulate offenses without opening themselves up to even more trouble?  Continue reading

Summer Fun – Planning Community Events for the Summer

Independence-DaySummer is just around the corner, and that means it’s the perfect time to start planning outdoor activities for your community. While the season’s warmer weather means many opportunities for outdoor activities, the holidays are the perfect time for an HOA to plan community events on days that residents will likely be staying home from work. We’ve put together a helpful guide for planning some summer fun in your community.  Continue reading